Research Ethics


Human research conducted by students and staff of the University of Melbourne requires ethical approval. All applications for research ethics must be reviewed by the MSPS Human Ethics Advisory Group (HEAG) in the first instance. Depending on the nature of the research project and the type of application required, some research projects must also be reviewed by one of the University's Human Ethics Sub-Committees (HESC) before being granted approval.

More information about research ethics and integrity at the University of Melbourne can be found on the Office of Research Ethics and Integrity (OREI) web-page.

The MSPS Application Process

Key Application Steps

This page contains a summary of the Ethics application process. For more information on the application process please refer to the MSPS Application Manual linked below:

Ethics Application Manual (PDF 168.0 KB)

1. Consider the ethical dimensions of your research project

One of the questions here is: Is my application minimal risk? Please read the Minimal Risk Checklist for more details on minimal risk ethics applications at the University of Melbourne.

Minimal Risk Checklist (PDF 174.9 KB)

Answers to other questions about various types of ethics applications and procedures can be found on the OREI  website.

2. Submit the appropriate application in Themis

All applications must be submitted in Themis via the Human Ethics Workbench of the Research Self Service module. 'Psychological Sciences' should be selected as the responsible HEAG. Before accessing the Workbench for the first time, researchers must first create a Themis password via the Themis accounts screen.

University IT account management (link)

Themis login page (link)

Students (Honours, Masters, PhD) are able to upload relevant documents to Themis on behalf of the Responsible Researcher (usually their supervisor)

3. Preparing your single PDF

Compile a single PDF for submission to HEAG for initial review, including Themis application summary, application form, Plain Language Statement, consent form, debriefing statement and materials.

The most common errors in ethics applications are related to the content and format of the Plan Language Statement and the Consent Form. The School has therefore provided the following templates and requires all researches to adopt them unless there is a valid reason for using an alternative document template.

Plain Language Statement (PLS) template (DOCX 69.9 KB)

Consent Form template    (DOCX 67.5 KB)

Debriefing Statement template (DOCX 69.0 KB)

4. Submitting your single PDF

Email this PDF the School Ethics Administrator

Email: ethics-psych@unimelb.edu.au

Please note: only Responsible Researchers (members of academic staff) are to email the correspond with HEAG and HESC.

Please do not send these documents to any personal email address.

  • Minimal Risk: If your submission is minimal risk, project-within-program, registration, transfer or an amendment you may submit this to HEAG at any time for in-house HEAG review.
  • Non-Minimal Risk: If your application is a Standard Project or Program, it will need to be reviewed at a HESC meeting and so will need to be submitted to HEAG by the dates in the HESC Submission Date table.

The HEAG is not able to guarantee that applications submitted after these deadlines will be processed and reviewed in time to meet the monthly Behavioural and Social Sciences HESC committee schedule.

5. Respond to the HEAG

If you receive feedback from HEAG, please make any required changes as soon as possible and email a detailed account of your responses, as well as an amended PDF to the reviewer, cc'ing ethics-psych@unimelb.edu.au.

If the HEAG requires you to make changes to Standard Project or Program applications, please do so within 24 hours to enable processing to continue in a timely enough fashion to meet HESC deadlines.

6. Respond to any issues raised by HESC (if necessary)

If you have submitted a Standard Project or Program application, you may receive feedback from the HESC. Please respond to this feedback as soon as possible. There is no need to cc any HEAG representatives in this communication. Direct communication with HESC representatives is preferable at this stage.

7. Await official approval letter

Once your application is approved by HEAG or HESC, you will be sent an official approval letter. Please wait for this letter before moving ahead with you research project.

HESC Submission Dates


2020 HEAG Submission Deadline

2020 HESC Submission Deadline

2020 HESC Meeting Date

2 Jan 2020

23 Jan 2020

7 Feb 2020

30 Jan 2020

20 Feb 2020

6 Mar 2020

27 Feb 2020

19 Mar 2020

3 Apr 2020

26 March 2020

16 Apr 2020

1 May 2020

30 April 2020

21 May 2020

5 Jun 2020

28 May 2020

18 Jun 2020

3 Jul 2020

2 Jul 2020

23 Jul 2020

7 Aug 2020

30 Jul 2020

20 Aug 2020

4 Sep 2020

27 Aug 2020

17 Sep 2020

2 Oct 2020

17 Sep 2020 Last date to submit any ethics application in the School of Psychological Sciences

On Mon 5 October, Themis Human Ethics Workbench will be disabled.

* From 6 October, new human research ethics applications are to be created in Infonetica ERM.

HESC Submission Deadlines (link)

Resources

Australian Code for the Responsible Conduct of Research (PDF 235.8 KB)

Consent Form template    (DOCX 67.5 KB)

Debriefing Statement template (DOCX 69.0 KB)

Minimal Risk Checklist (PDF 174.9 KB)

National Statement on Ethical Conduct in Human Research (PDF 658.8 KB)

Plain Language Statement (PLS) template (DOCX 69.9 KB)

HEAG Membership

Contact HEAG

Email: ethics-psych@unimelb.edu.au

Research Experience Program (REP)

The School has implemented Sona Systems for the Research Experience Program. This means that participants can sign-up for projects on-line and researchers can organise their data collection session on-line as well.

Read more